Last updated: 01 October 2025

​

Introduction

​

Axiom Intelligence Ltd is committed to operating with integrity, transparency, and professionalism across all areas of our business. As a UK-based technology and AI consultancy working with public-sector, defence and enterprise clients, we maintain high standards of ethical conduct, legal compliance, information security and corporate governance.

This Policy Statement sets out the principles, commitments and standards that guide our organisation. It consolidates our core policies covering ethical behaviour, safeguarding, data protection, cyber security, quality management, environmental responsibility, and internal controls.

Axiom Intelligence Ltd confirms our commitment to following best-practice procedures across all policy areas set out below.

​

1. Anti-Trafficking & Modern Slavery

​

We uphold a zero-tolerance approach to modern slavery, human trafficking, forced labour and child labour.
We comply with the Modern Slavery Act 2015 and require all suppliers and partners to meet the same standards.
We conduct due diligence, provide secure reporting mechanisms, and take immediate action where concerns are identified.

​

2. Supplier Code of Conduct

​

All suppliers working with Axiom Intelligence Ltd must adhere to ethical, legal, environmental and security standards aligned to our values.

Our supplier expectations include:

• Compliance with all applicable UK laws

• Respect for human rights and labour rights

• Anti-corruption and anti-bribery standards

• Secure handling of data and information

• Environmental responsibility and sustainable practices

Non-compliance may lead to corrective action or termination of the relationship.

​

3. Safeguarding & Protection from Sexual Exploitation, Abuse & Harassment (SEAH)

​

We are committed to safeguarding all individuals we engage with.
Axiom Intelligence Ltd follows a zero-tolerance policy for sexual exploitation, abuse, harassment or any form of misconduct.
We maintain safe recruitment processes, clear reporting channels, and strict incident management procedures.

​

4. Equal Opportunities & Diversity

​

We promote equality, diversity and inclusion throughout our organisation.
We do not tolerate discrimination based on protected characteristics and ensure fair, merit-based recruitment, progression and operational practices.
We are committed to providing a respectful, inclusive and accessible working environment for all.

​

5. Counter-Terrorism

​

Axiom Intelligence Ltd complies with all UK counter-terrorism legislation, including the Terrorism Act and CONTEST Strategy.
We conduct due diligence on suppliers, partners and clients, and ensure our technologies and services cannot be used for extremist or terrorist purposes.
Suspicious activity is reported to relevant authorities without delay.

​

6. Whistleblowing

​

We encourage staff, contractors and suppliers to report concerns without fear of retaliation.
Areas for reporting include:

• Fraud, bribery or corruption

• Modern slavery concerns

• Security breaches

• Misuse of data

• Criminal or unethical behaviour

Reports are handled confidentially and investigated promptly.

​

7. Data Protection

​

Axiom Intelligence Ltd complies fully with UK GDPR and the Data Protection Act 2018.
We process personal data lawfully, fairly and transparently, ensuring strong protection measures such as encryption, access controls and data minimisation.
Data breaches are handled according to legal requirements, including ICO reporting obligations.

​

8. Health & Safety

​

We maintain a safe and healthy working environment for employees, contractors and visitors.
We comply with the Health and Safety at Work Act 1974 and ensure appropriate risk assessments, training, incident reporting and workstation safety across office and remote settings.

​

9. Duty of Care & Security

​

We maintain a strong duty of care to employees, clients, partners and data subjects.
This includes physical security, information security, secure operations, and compliance with NCSC, government and client security requirements.
All staff are responsible for maintaining high standards of security behaviour.

​

10. Information Technology & Data Security

​

Aligned to NCSC Cyber Essentials and ISO 27001 principles, our IT security measures include:

• MFA and strong password policies

• Secure configuration and patch management

• Encryption of data in transit and at rest

• Monitoring and protection against malware and unauthorised access

• Least-privilege access controls and secure engineering practices

• Classification and controlled access to sensitive data

 

11. Environmental Responsibility

​

Axiom Intelligence Ltd recognises its responsibility to operate sustainably.
We aim to reduce waste, minimise carbon emissions, and select cloud and technology suppliers with strong environmental commitments.
We continually seek opportunities to improve our environmental performance.

​

12. Quality Assurance

​

We deliver services to high standards of quality, governance and technical excellence.
Our delivery approach includes:

• Clear acceptance criteria and documentation

• Continuous improvement of internal processes

• Adherence to industry best practice

• Regular monitoring, assurance and reporting to clients

• Structured change and issue management

 

13. Financial & Internal Controls

​

We maintain strong financial governance and internal controls, including:

• Transparent accounting practices

• Anti-fraud, anti-bribery and conflict-of-interest measures

• Segregation of duties and internal approvals

• Controlled procurement and expenditure workflows

• Annual financial reviews in line with UK Companies Act requirements

 

14. Privacy

​

Our Privacy Policy outlines how we collect, store, process and protect personal information.
We do not sell personal data and only use it for legitimate business purposes.
We uphold all data subject rights under UK GDPR.

​

15. Data Retention

​

We retain information only for as long as necessary for operational, contractual or legal purposes.
We implement secure deletion and anonymisation processes in line with statutory retention periods.
Retention schedules apply to all digital and physical records.

​

Commitment to Best Practice

​

Axiom Intelligence Ltd confirms our commitment to following best-practice procedures across all policy areas listed above, and to continuously reviewing and improving our policies to meet evolving legal, ethical and security requirements.

 

Contact

For any questions about this Policy Statement, please contact:
Axiom Intelligence Ltd
Email: info@axiomintelligence.co.uk